SALT POND HOMEOWNERS ASSOCIATION

BOARD OF DIRECTORS MEETING

JUNE 20, 2008

Attendees:

• Board Members present: Gary Clipp, Katherine Coulson, Dick Crawford, Chuck Gularson, Bill Kester, Michael Headman, Don Praisner
• Homeowners present: Ed Anfinson, Tom Anfinson, Jim Beachboard, Don Birtwell, Ann Crawford, Chuck Gates, William Loschman, Al Preziosi, Loeda Stango, Joyce Tuck, and Noel Tuck.
• Legum & Norman: Donna Hemphill

CALL TO ORDER

The meeting was called to order by Vice-President Dick C. at 2:00PM 

WELCOME

Dick C. welcomed back re-elected BOD members Chuck G. and Jim K. and newly elected member Gary C.

Dick C. announced Gerry B. as new BOD President, Dick C. remains as Vice-President, Gary C. as Secretary, and Chuck G. as Treasurer.

MINUTES APPROVAL

Chuck G. made a motion to approve the minutes of the April meeting and Don P. seconded the motion.  All approved.

TREASURER’S REPORT

Chuck G. stated report is basically same as reported at Annual Meeting.  In the Homeowners operating account there is $42,000.  Our next CD comes due in July. Revenue is ahead of plan.  However expenses are also ahead of plan.  Landscaping and Pool Repairs and Maintenance are over budget.  We have $376,000 in CD’s.  The July CD is $95,000.  One is due in August for $104,000.  Two others come due in November, 2008 and January, 2009 for about $100,000 each at over 4.4%.  

LEGUM & NORMAN REPORT (Donna H.):

• Brasure’s reported on the termite inspection of the clubhouse.  A complete report indicated damage to the building and a protection plan was put in place with yearly maintenance.
• 1^st Choice: 
• Meeting was held to put in place a procedures list or protocol for SPHA to follow when any problems are experienced with the pool. This protocol will be published for all to see.  
• Pool and equipment is to be checked on a daily basis. 
• Life Guards are managers of the pool.
• L&N will transmit pool logs to 1^st Choice to help eliminate problems.
• Guyer Contracting will power wash and paint or stain the community center.  At issue is which to use.

The BOD decided to use same color.  Bill K. made a motion we use stain, Michael H. seconded the motion, and the motion passed unanimously.

• Several homeowner issues are being addressed.
• Delinquencies are at $6,434.

HOMEOWNERS’ FORUM

No homeowners expressed interest in addressing the BOD.

COMMITTEE REPORTS:

• Architectural Control
• An AC Plan has been submitted for boat dock on Pond View Drive – submitter has been cautioned to check with owner of land under water for permission before proceeding.
• A homeowner wishes to start an oyster farm for DNREC from his dock – submitter also has been cautioned to check with Rupert Smith regarding permission before proceeding.
• Calendar
• Monthly tasks in the future will be included on monthly meeting agenda.
• Club House Maintenance
• Dick C. is now responsible for this committee.
• Committee will develop a 1-Year and 5-Year Plan for Club House.
• Many folding chairs disappeared – number now down to 13.
• Club House Rentals
• Rentals are down.
• Communications
• DELDOT letter sent regarding concern over additional truck traffic due to bridge work.
• Annual Report can be found on the website.
• Engineering
• No Fishing signs for golf course ponds will soon be installed.
• New stop signs for Bethany Loop have arrived and new street name signs to replace those stolen are on order.
• Finance
• SPHA had $36,000 in excess revenues in 2007.
• A Resolution is required to move these monies into the reserve account.
• Chuck G. presented a resolution for consideration by the BOD (Details of the full resolution will be found on the SPHA website).
• Chuck G. made a motion the BOD accept the resolution as he presented, Michael H. seconded the motion, and motion passed unanimously.
• Golf Club
• Bill K. now has total Golf Course responsibility.
• The Salt Pond Golf Course Operations Inc. Board of Directors meets at 12:30 PM on the same days the SPHA BOD meets – minutes will be found on the SPHA website under Golf Course.
• The SPGCO BOD is attempting to get a temporary ABCC liquor license for the Golf Course and Birdies snack bar.
• Old single walled fuel tanks have been replaced with double walls for environmental reasons.
• “No Fishing” signs to be posted on golf course ponds.
• The SPGCO is looking at the 18^th tee to determine if anything can be done to alleviate the concerns of Skipjack neighbors.  The Golf Club is most interested in being a good neighbor.
• The volunteer Ranger program is off to a great start and will be patrolling two shifts daily, 8AM-1PM and 1PM-6PM, beginning June 21.
• Additional volunteer Rangers are still being recruited.
• There is also a security patrol that cruises the golf course from 6-8PM checking for vandalism and walk-ons.
• Membership is up by 11.
• A sample Birdies menu will be posted on the website.
• Audits will be done each year for the first two years, and will be re-evaluated at the conclusion of two years.
• Finances are as reported in Annual Meeting minutes which can be found on the website.
• Insurance
• An Employee Handbook is required per insurance company requirements and is presently being developed
• Landscaping
• Flower planting is on schedule.
• 40 out of 78 lots have signed up for mowing by SPHA.
• Legal
• No Report.
• Maintenance
• Many repairs done by Dave Flickinger throughout the community.
• Newsletter
• Deadline for submissions is June 30, for a July 10 mailing.
• Planning & Zoning
• No report.
• Ponds & Wetlands
• Meeting Saturday, June 21 2008 for homeowners abutting Conservation Easement areas.
• 57 homeowners and 3 Villages invited.
• Conservation Easement signs will not be installed until fall.
• Over 30 kayaks, canoes, etc. found to be at the Salt Pond Beach – not all are property of SPHA members.
• Salt Pond Beach Area – Rules For Use document has been sent to the BOD for consideration.
• Recreation
• Tennis Pro requested help regarding tennis court leasing for Salt Pond Tennis Clinics.
• Don P. made a motion we charge 10% of monthly intake instead of $25/hour, Chuck G. seconded the motion, and the motion carried unanimously.
• Summer Pool Party on July 19^th from 4 PM – 7 PM for SPHA members and families only.  Rain date is July 20.  Party will require a budget of $300-500.  Michael H. made a motion we move forward with the Summer Pool Party and to keep costs under $500, Chuck G. seconded the motion, and the motion carried unanimously.
• Salt Pond Plaza
• No truth to rumor Harris Teeter is trying to back out of Salt Pond location.
• They do plan to open November 2009.
• The Developer, Zimmerman, is evidently interested in selling his interest in the project.
• The Salt Pond Plaza Work Group hopes to meet with Harris Teeter by July1.
• Transportation
• Report on Salt Pond roads has been prepared and will be distributed to the BOD.
• Report breaks down into categories when repairs need to be made and an estimate of costs.
• Websites
• Email program – we now have 457 valid member email addresses.  4 are invalid.  29 members have no email. 48 members have not responded.
• L&N will solicit once more to the 48 members who have not yet responded.
• An effort under way to update and add website information for areas such as Architectural Control and Ponds & Wetlands, and to make sure existing information is correct and complete.

OLD BUSINESS:

• ABCC License
• Previously covered under Golf Course.
• Annual Meeting 2008
• Community feedback has been very positive regarding information flow and brevity.
• Bill K. thanked Katherine C. and Michael H. for putting the meeting together and to all of the Committee Chairs for their support.
• Michael H. recommended having the meeting earlier in the day next year
• Assessment Delinquencies
• Total is now down to 7 members.  5 for annual dues and 2 for the golf course special assessment.
• Indoor Pool Closing
• Pool is officially closed.
• Outdoor Pool Opening
• Slight hiccup opening on time due to 1^st Choice not obtaining the correct chemical balance and improper cleaning of the pool.  Pool opened one day late
• Pool Furniture Cleaning
• $325 was paid to a contractor for a very thorough cleaning of chairs which now look great.
• Ranger Program
• Previously discussed.
• Snack Bar Update
• Birdies is now being managed by the owner and operator of Luna Tuna. 
• Customers and Saltponders throughout the community are reporting the food is fantastic.
• A sample menu will be posted on the website.
• Tennis Clinic
• Previously discussed.

NEW BUSINESS:

· Assessment/annual Dues Late Payment Penalties

o Chuck G. has prepared a written policy for review by BOD for the next meeting.

· Bethany Woods Proposal

o Developer was disappointed with the SPHA response to his proposal, and wants to meet with the BOD and/or write a letter to SPHA members.

o After considerable debate, dialog, and attempts to put together a motion, the BOD decided to entertain what the developer has to say.

o Dick C. made a motion to allow Bill K. to go to the developer for more information and report back to the BOD, Don P. seconded the motion, and the motion passed 6-1, with Michael H voting No.

o Michael H. made a motion to allow Bill K. to call the developer and set up a meeting for all available Board members to listen to the developer’s second proposal, Don P. seconded the motion, and the motion passed unanimously, negating the previous vote.

· Family Day Pool Party

o Previously discussed.

· Process To Amend Covenants

o Refers to resolution presented at the Annual Meeting and is in hands of attorney.

o 2/3 affirmative vote is required by all of SPHA to amend covenants.

· Trees/Foliage Around Tennis Courts

o Nothing new to discuss.

ADJOURNMENT

Meeting adjourned at 4:15PM.

NEXT MEETING

Next Board meeting: July 18^th at 2:00PM

Respectfully submitted by Gary Clipp, Secretary

June 29, 2008